In Learning, every user only sees the editions and lessons that concern them, based on the permissions set on the courses. The permissions defined on a course's padlock are automatically extended to its editions and lessons, so you don't have to configure the same permissions more than once.

How course permissions extend to editions and lessons

When you set the permissions on a course's padlock, they are automatically inherited by its editions and the related lessons. In practice, whoever can see the course also sees its editions and lessons, with no further setup.

Setting specific rules on a single edition

If a single edition requires permissions different from the course, set them directly on the edition's padlock. When both the course and the edition have permissions set, you see the edition if you have read permission in the course padlock or you are included in the edition padlock; if instead the course is open to everyone but the edition has its own permissions, only the edition's permissions apply.

When it applies

Inheritance and the visibility filter act when edition security is enabled. The default access for new editions is set in Company Preferences → Learning - Editions, through the Default user access setting option:

• Only specified users can access editions: new editions are created with restricted access and follow the permissions inherited from the course (or those set on the individual edition's padlock).
• All users access editions: new editions are open to everyone.

What the employee sees

Editions

An edition's visibility depends on the permissions set on the course and on the edition:

Visibility obtained through course read (inheritance) or through open access applies only while the edition is open for enrollment, that is, in progress and with a start date not yet passed. The editions you are enrolled in, those where you are directly included in the edition's padlock, and those you teach are always visible, regardless of state and date.

Lessons

• Edition lessons (for example classroom courses): you only see the lessons of the editions you can see.
• E-learning course lessons (not tied to an edition): you see the lessons if you are enrolled in the course or if you have read access to the course (course open to everyone or included in the course padlock).

What the instructor sees

If you are the instructor of one or more editions, in addition to what you see as an employee you have visibility over the editions and lessons you manage.

Editions

• You see and can edit the editions for which you are the instructor (deleting requires additional permissions).
• You still also see the editions you are entitled to as an employee (according to the rules described above) and those you are enrolled in.
• On editions where you are only enrolled (and are not the instructor), you act as a participant: you see them in read-only and do not have instructor permissions on them.

Lessons

• You see the lessons of the editions you can see, plus the lessons of the editions for which you are the instructor.
• In practice, an external instructor (who is not an employee) sees first of all the lessons of the editions they teach; they also see the lessons of the editions that are visible to them under the general permission rules (for example those of courses open to everyone, while the edition is open for enrollment). An internal instructor additionally sees the lessons of the editions they are entitled to as an employee.
• For the lessons of the editions you teach, you can fill in the attendance register (participants present/absent).

Required permissions

Editions and lessons visibility depends on the permissions set on the padlocks and assigned to your user account:

• Course padlock: to see a course and, through inheritance, its editions and lessons, you need the read permission in the course padlock. If read is turned off, the editions and lessons inherited from the course are not visible, unless the user is added directly to the edition padlock.
• Edition padlock: being included in the edition padlock is enough to see it, regardless of the read checkbox.
• The edit and delete permissions set in the padlocks determine whether you can also modify or delete editions and lessons, in addition to viewing them.
• You also need access permissions to the Editions and Lessons sections to view the respective menus.

See also

• Tracking Lesson Attendance with the Attendance Register
• Changes to learning sections for teacher access
• Security and Menu Display