To create a new absence reason:

1. Go to Settings > Application > Codifications.
2. Select the Reasons codification. You will see a tree view of all existing reasons on the left and a properties page on the right.
3. Click on the main folder name Reasons, then click the New button on the command bar at the top. A screen will appear on the right with the label New Item. Replace it with the name of the new reason and click Save.
4. Fill in the required fields *
5. Click Save. Your new reason will now appear in the list of absence or presence justifications that employees can request.

* The form fields are as follows:

• Name: Enter a descriptive name for the reason.
• Reason Code: Enter a code or abbreviation. This code will appear in the employee’s attendance book.
• Type: Select Absence.
• Unit of Measure: Check the desired options:
  • By days: The request can be made only for one or more full days.
  • Half days: Use only if your company uses the Altamira Vacation & Leave module without Altamira Attendance. If the Attendance module is active, select By hours instead.
  • By hours: The request can be made for specific hours within the same day.

Note: All three options can be selected simultaneously.

• Allow requests over multiple days (applies only to hourly absences): Extends the use of “By hours” to multi-day requests.
• Behavior for reducing requests:
  • Always reduced by attendance: The absence duration is reduced by overlapping attendances or clock-ins.
  • Reduced only by clock-ins: The absence duration is reduced only by actual clock-ins, not by other presence requests (e.g., Smart Working).
  • Never reduced except when outside working hours: The absence duration remains unchanged unless it exceeds daily working limits.
  • Never reduced: The absence overrides all other presences or overtime without reduction.
• Ignore rest days: Allows the reason to be applied even on rest days, overriding the rest status after approval.
• Meal vouchers assigned with this reason: Specify the number of meal vouchers associated with this reason, in addition to those provided by the shift schedule.
• Do not generate any meal vouchers if this reason is present
  If this reason is selected for the day or through a request, no meal voucher will be generated.
  (Configure a reason to block the generation of meal vouchers)
• Duration rounding: Specify rounding in hours or minutes for requests made with this reason.
• Rounding type: Choose whether rounding should be up, down, or mathematical.
• Form View: Select the request form to be used for this reason. You can either use the default form from the View Configurator or link a custom view.
• Print template: Choose the report template used in activities linked to this reason. If not selected, the system will use the default one.
• Counter Group: Link the reason to a counter group (e.g., Vacation, Leave). This ensures that requests update the counter in the employee’s attendance record.
• This reason’s counter accrues balance: When enabled, this reason contributes to the employee’s remaining balance counter.
• Block requests when no balance remains: Prevents employees from submitting requests when their balance is zero.
• Status for balance validation: Choose the workflow status where the balance check is performed.
• Minimum notice (days): Define how many days in advance a request must be submitted.
• Block requests if notice not met: Prevents submission when the notice period is not respected.
• Status for notice validation: Choose the workflow status where notice validation takes place.
• Available for: Define whether this reason is available to All employees or only those matching a selected Access filter (see Access filters for different user groups).
• Visible in clock-ins: Makes this reason selectable when recording a clock-in/out event.
• Missing hours anomaly reason: Replaces the default “Missing Hours” reason in attendance when a day has missing hours. Only one can be active at a time.
• Not counted as working hours: Excludes hours under this reason from ordinary working hours (e.g., lunch breaks).
• Unpaid by employer: Marks hours under this reason as unpaid by the company (e.g., covered by INPS or other third parties). This exclusion affects payroll exports.
• Generate zero-duration details on rest days: Ensures this reason is processed with zero duration on rest days during attendance calculation.
• CustomerID: A unique custom code used for data imports/exports with other systems.
• Payroll reason code: Enter the payroll system code provided by the payroll office.
• All fields under Attendance export for payroll contain additional data needed to transmit attendance information to payroll systems.