The attendance processing in Altamira HRM analyzes the hours worked by an employee during the day. If a leave request has been submitted (hourly or full-day leave), the system displays detailed results showing both the hours worked and the hours of leave taken.

It’s possible to define rounding rules for absence reasons to ensure fixed usage amounts. For example, you can decide that leave hours must always be taken in 30-minute blocks.

In the reason settings, you can define the type of rounding and its duration in hours and minutes. To configure it:

1. Go to Settings > Application > Codes > Reasons.
2. Select the desired absence reason (e.g. Electoral Leave).
3. Locate the field Duration rounding and set the value in hours and minutes (e.g. 00:30 to apply 30-minute rounding).
4. Locate the field Rounding type and choose from the dropdown list:
   • Round up: increases the duration until it reaches the next rounding threshold.
   • Round down: reduces the duration until it reaches the previous rounding threshold.
   • Mathematical rounding: rounds up or down depending on the resulting value.
5. Click Save.

Example:

The employee works from 9:00 to 18:00 with a one-hour lunch break. They request two hours of leave from 16:00 to 18:00, but clock out at 16:17. The system behavior will be as follows:

1. Without rounding

Lunch break = 1 hour (13:00–14:00)

Work hours = 6 h 17 min (4 h from 9:00–13:00 + 2 h 17 min from 14:00–16:17)

Leave = 1 h 43 min (16:17–18:00)

2. With 30-minute rounding – Round up

Lunch break = 1 hour (13:00–14:00)

Work hours = 6 hours (4 h from 9:00–13:00 + 2 h from 14:00–16:00)

Leave = 2 hours (16:00–18:00)

3. With 30-minute rounding – Round down

Lunch break = 1 hour (13:00–14:00)

Work hours = 6 h 30 min (4 h from 9:00–13:00 + 2 h 30 min from 14:00–16:30)

Leave = 1 h 30 min (16:30–18:00)

4. With 30-minute rounding – Mathematical

Lunch break = 1 hour (13:00–14:00)

Work hours = 6 h 30 min (4 h from 9:00–13:00 + 2 h 30 min from 14:00–16:30)

Leave = 1 h 30 min (16:30–18:00)